Business Administration Apprenticeship, Leeds, West Yorkshire

***Exciting opportunity available in Leeds, Horsforth***

A brilliant opportunity has arisen at a well established IT company based in Leeds. They provide honest solutions for IT teams. It Involves them in a company’s planning to get the most from their experienced team; they excel in solving everyday IT & communication supply problems. They are looking for a well organised, confident individual to join their fantastic team as a Business Administration Apprentice.

For the right candidate, some of your daily duties will include the following:

  • Pushing orders from QW to SAGE to generate Sales Orders
    • Creating part codes in Sage and checking address/product details are correct before converting. Copy of QW Printed, SO printed – and attached together.
  • Generating purchase orders for all orders
    • Checking stock and pricing ensuring best cost and ETA available. Once supplier has been chosen official purchase order created manually in SAGE
  • Placing orders with suppliers
    • Orders placed via suppler websites manually, or by emailing purchase order over to supplier for processing. Attaching bid/quote details.
  • Generating customer invoices
    • Stock to be placed on order and dispatched, allocating to the necessary Sales Order. SO then completed in full to generate an invoice
  • Inputting information onto Tracking sheet
    • Input supplier, order and customer information, along with product details for customers who get designated emailed tracking.
  • Tracking orders and emailing tracking to designated reps/customer
    • Contact each supplier either verbally or via website to request courier consignment details. Check consignment in couriers website to ensure goods have reached correct depot and are out for delivery
  • Logging non-factored invoices onto non factored spreadsheet
    • Manually logging non factored invoices and credit card invoices onto the non-factored list, ensuring it’s up to date so outstanding invoices can be chased.
  • Inputting profit and invoice information onto GP Ledger
    • Manually inputting invoice details onto the ledger ensuring that profit is allocated to correct rep and logging and purchasing savings for each order
  • Checking purchase orders against supplier invoices to check for discrepancies
    • Checking that the delivery addresses, product details, quantity and price charged by supplier are correct.
  • Posting supplier invoices onto SAGE
    • Manually inputting each supplier invoice onto the SAGE system including posting ref and order details
  • Posting Supplier credit notes on SAGE
    • Manually inputting each supplier credit note onto the SAGE system including posting ref and order details
  • Filing supplier invoices with purchase orders
    • Attaching supplier invoices to corresponding purchase order, before filing in P.O order
  • Filing sales orders with factored invoices
    • Attaching customer invoices to corresponding sales order, before filing in SO order
  • Emailing customers invoices direct to required customers
    • Once weekly emailing each requested customer directly with their week’s invoices
  • Archiving of Sales orders/Customer invoices and purchase orders/supplier invoices
    • Once files are complete paperwork needs to be archived. Paperwork transferred to transfer files and archive boxes, logging archive references.
  • Updating and managing backorder sheet at least twice a week
    • Adding new backorders onto sheet. Contacting the supplier to check the ETA on each backordered line. Updating the spreadsheet. Checking alternative suppliers for shorter lead times on in stock items – checking if we can supply alternative products
    • Stock allocations and hold refs on behalf of sales to ensure stock is still available when order is placed
  • Ordering and monitoring Jungle stationary and toners
    • Ensuring that printers always have backup toners and that there is enough required stationary.
  • Answering incoming calls
    • Answering all calls and taking messages, transferring calls internally.
  • Answering door to visitors and suppliers
    • Answering door to all visitors and welcoming them to Jungle. Accepting parcels
  • Folding and posting customer invoices that are not emailed
    • Invoices need to be folded, put into envelopes and stamped ready at the end of each week.
  • Copy Invoices
    • Emailing copy invoices to the reps, customers, and also to RBS on request

Does this sound like the perfect opportunity for you? If so, please apply today and someone will be in touch.


Lauren Smith






Extra Information

37.5 hours per week, Monday-Friday, 9-5, £3.50

Application deadline


Your application was sent - thanks

Vacancy Form